Internship Opportunities

 
 

2014 SUMMER INTERNSHIP PROGRAM

Thank you for your interest in internship opportunities at MCASD.  This summer we are hosting learning experiences in Education, Registration, Grants Writing, Advancement, Retail Operations, and Curatorial.  Though interns are assigned to one area, we offer a unique learning experience whereby students will not only be mentored by their hosting manager, but they will also attend inter-active break-out sessions hosted by various departments, will have access to attend the Museum’s public programming, be able to request one-on-one interviews with staff members, and will have lunch and a question-and-answer session with MCASD’s David C. Copley Director and CEO, Hugh Davies.  

MCASD’s internships are a learning experience and are offered for academic credit and are unpaid.  They are available to students only, and candidacy must affiliated with an approved academic internship program with the school the student attends.  Supporting documentation is required to participate in our program. 

The internship program begins on Monday, June 16, and ends on Friday, August 8.  The program runs Monday through Friday each week for approximately 35 hours per week.  Daily schedules will vary per hosting manager.  In most instances, MCASD can work with students who need additional hours to meet academic credit requirements.

Though a student’s primary location may be either in downtown La Jolla or downtown San Diego, MCASD’s learning experience requires students to be able to commute to both locations in order to attend various MCASD programming or break-out sessions.  Students must make their own arrangements for either public or private transportation and be available and willing to commute to both locations.  

 

Application Process

For candidacy consideration, students should submit a resume; a personalized cover letter outlining their interest in the program, what they hope to gain from the experience, and their dates and hours of availability; one letter of professional or academic reference; two writing samples; an unofficial transcript of records; and school documentation showing enrollment in an accredited internship program or other school-issued supporting documentation.   

Students should submit their application materials to internships@mcasd.org, referencing 2014 Summer Internship and the title of the internship for which they are applying.  Students may apply for more than one internship opening.  Though MCASD will try to place selected students in their internship of choice, hosting managers will have access to review and consider all applicants and may, indeed, reach out to students to discuss opportunities in other departments.

The internship application deadline is March 2, 2013.  Only those candidates who provide complete application material, including school documentation, and are available for the duration of the program will be considered for an internship.  MCASD will not follow up with applicants for missing application documents.

MCASD will send all applicants a reply email confirming receipt of internship application material.  If there is further interest in a student’s candidacy, MCASD will be in further contact with the student.  All final candidates will be required to complete MCASD application forms, and all formal internships offers are contingent upon a candidate’s successful background checks.

 

Calendar of Application Process

 

January 20 – March 02: MCASD will accept internship applications.

March 3 – March 16: Hosting managers will review applications and conduct phone interviews on select candidates. 

March 17 – March 31: Human Resources will extend formal written offers of internship, collect MCASD application forms, and begin background checks.

April 1 – June 13:  Hosting managers will remain intern’s point of contact for any learning experience questions and scheduling coordination.

Human Resources will be intern’s point of contact for any school accreditation and/or MCASD application process questions.           

June 16 – August 8: Summer internship program in session.

 

INTERNSHIP OPPORTUNITIES

EDUCATION INTERN – PUBLIC PROGRAMS

Department:  Education

Internship Host:  Education Curator

Primary Internship Location:  La Jolla and/or Downtown

Hours per week:  Up to 20 hours per week

INTERNSHIP SUMMARY:

To provide Education Intern an educational experience in the public programs division of the Museum’s Education department.  Education Intern will learn about the development of exhibition-related programs and interpretative materials through observing guided tours, maintaining program database, and facilitating thoughtLAB programs.

EDUCATIONAL EXPERIENCE:

·        Learn about the design and development of public programs for thoughtLAB, including facilitating the series Xcerpts -- a reading and discussion group that draws connections between the works on view and written, audio, and video resources.

·        Learn about the development of and interpretative materials, such as exhibition’s audio tours.

·        Learn about ongoing research into the Museum’s permanent collection.

·        Follow safety policies and procedures to ensure a safe learning environment.

KNOWLEDGE, SKILLS, AND EXPERIENCE:

Experience interacting with youth and adult audiences in formal or informal settings.  Excellent research skills.  Good organizational, multi-tasking, attention to detail, and follow-through skills.  Ability to learn independently or in a team environment.   Good technical skills with a proficiency in MS Office.  Working toward a degree in Art History, Education, or related field.  Knowledge of contemporary art.   Spanish/English bilingual preferred.  Enrolled or ability to enroll in a school-approved academic internship program.  GPA of 2.5 or greater.

*****

EDUCATION INTERN – SCHOOL PROGRAMS

Department:  Education

Internship Host:  Educator, School Education and Youth Programs

Primary Internship Location:  Downtown

Hours per week:  Up to 35 hours per week

INTERNSHIP SUMMARY:

To provide Education Intern an educational experience in the school programs division of the Museum’s Education Department.  Education Intern will learn about the day-to-day operations of the Museum’s offerings to school grades K -12 and higher education through observing guided tours, maintaining program database, and meeting with educators to learn more about the needs of people visiting the Museum.

EDUCATIONAL EXPERIENCE:

·        Learn to create pre-visit materials to be mailed and/or downloaded to educators that book guided and self-guided tours with the Museum.

·        Learn how to develop and organize educator’s reception and workshop.

·        Learn to develop standards-based lesson plans for middle and high school levels for MCASD’s website about permanent collection objects.

·        Learn to develop and share resources with Gallery Educators to use in preparation for school tours.

·        Learn to develop ways to track program data.

·        Follow safety policies and procedures to ensure a safe learning environment.

KNOWLEDGE, SKILLS, AND EXPERIENCE:

Experience interacting with youth and adult audiences in formal or informal settings.  Excellent research skills.  Good organizational, multi-tasking, attention to detail, and follow-through skills.  Ability to learn independently or in a team environment.  Good technical skills with a proficiency in MS Office.  Working toward a degree in Art History, Education, or related field.  Knowledge of contemporary art.  Spanish/English bilingual preferred.  Enrolled or ability to enroll in a school-approved academic internship program.  GPA of 2.5 or greater.

*****

REGISTRATION AND COLLECTIONS INTERN

Department:  Registration and Collections

Internship Host:  Registrar

Primary Internship Location:  La Jolla

Hours per week:  Up to 35 hours a week

INTERNSHIP SUMMARY:

To provide Registration and Collections Intern a learning experience in registration and collections management in a museum setting.  Registration and Collections Intern will learn about the care, movement, preservation, and records management of artwork both in the Museum’s permanent collection and on exhibit.   

EDUCATIONAL EXPERIENCE:

·        Learn about transporting, caring for, and handling artwork.

·        Learn about administration of complete collection digitization projects.

·        Learn about overseeing the Museum’s permanent collection and archives.

·        Learn about various installation and tear-down functions.

·        Follow safety policies and procedures to ensure a safe learning environment.

KNOWLEDGE, SKILLS, AND EXPERIENCE:

Good organizational, multi-tasking, attention to detail, and follow-through skills.  Ability to learn independently or in a team environment.  Excellent technical skills with a high level of proficiency in MS Office.  Prior database experience strongly preferred.  Working toward a degree in Art History or a related field.  Enrolled or ability to enroll in a school-approved academic internship program.  GPA of 2.5 or greater.

*****

RETAIL OPERATIONS INTERN

Department:  Retail Operations

Internship Host:  Retail Operations Manager

Primary Internship Location:  La Jolla

Hours per week:  Up to 35 hours a week

INTERNSHIP SUMMARY:

To provide Retail Operations Intern a learning experience in the Retail Operations department for student to gain a broad view of the museum retail industry.  The Retail Operations Intern will learn about all facets of retail sales and management, including day-to-day store operations, leadership responsibilities, accounting, inventory management, buying, and visual merchandising. 

EDUCATIONAL EXPERIENCE:

·        Learn an overview of duties related to daily operations, opening and closing the store, assisting customers, operating the register, and maintaining the appearance of the store.

·        Learn about retail buying and interfacing with vendors.

·        Learn about e-commerce through maintenance of the online store, editing photos, writing product descriptions, uploading content, maintaining inventory, and processing orders.

·        Learn about and plan in-store events.

·        Follow safety policies and procedures to ensure a safe learning environment.

KNOWLEDGE, SKILLS, AND EXPERIENCE:

Good organizational, multi-tasking, attention to detail, and follow-through skills.  Good technical skills with a proficiency in MS Office.  Proficient in Adobe Creative Suite or similar experience a plus.  Working toward a degree in related field.  Ability to learn independently or in a team environment.  Interest in a career in retail management and knowledge of contemporary art preferred.  Enrolled or ability to enroll in a school-approved academic internship program.  GPA of 2.5 or greater.

*****

GRANTS WRITING INTERNSHIP 

Department:  Advancement

Internship Host:  Grants Writer

Primary Internship Location:  Downtown

Hours per week:  Up to 35 hours per week

INTERNSHIP SUMMARY:

To provide Grants Writing Intern with an educational experience in and exposure to the grant writing process;  to prepare Grants Writing Intern for a potential career in nonprofit management, fundraising for arts and culture institutions, corporate community outreach, project management, writing/editing, and equivalent professions.  Intern will come away with hands-on knowledge of how to develop a grant project from inception to completion.  Further, intern will learn how to locate funding prospects, to generate proposals, and how to retain and build strong institutional relationships with foundations and governmental agencies.

EDUCATIONAL EXPERIENCE:

·        Learn how to research and identify likely sources of funding.

·        Learn how to develop and write grant proposals.

·        Develop familiarity with the nonprofit model and with the field of foundations.

·        Learn how to follow up with additional information requested by funding sources.

·        Follow safety policies and procedures to ensure a safe learning environment.

KNOWLEDGE, SKILLS, AND EXPERIENCE:

Strong oral and written communications skills.  Good organizational, multi-tasking, attention to detail, and follow-through skills.  Ability to learn independently or in a team environment.   Good technical skills with a proficiency in MS Office, especially Excel.  Working toward a degree in related field.  Knowledge of or interest in contemporary art preferred.  Enrolled or ability to enroll in a school-approved academic internship program.  GPA of 2.5 or greater.

*****

ADVANCEMENT INTERN

Department:  Advancement

Internship Host:  Senior Membership and Annual Giving Manager

Primary Internship Location:  La Jolla

Hours per week:  Up to 35 hours a week

INTERNSHIP SUMMARY:

To provide Advancement Intern an educational experience in all areas of donor engagement, including but not limited to prospect research and tracking, donor solicitations and acknowledgements, record keeping and procedures, and the planning and implementation of museum events and fundraisers. 

EDUCATIONAL EXPERIENCE:

·    Learn about the Moves Management system and how donors are researched, cultivated, and stewarded.

·    Learn how to facilitate and track donor mailings.

·    Learn about departmental record keeping and the importance of maintaining robust historical documentation.

·    Learn about the MCASD travel program including trip planning, research, and implementation.

·    Learn about Museum membership, including new member solicitation, fulfillment, and drafting strategic member communications.

·    Learn how to navigate and update donor information in The Raiser’s Edge, the organization’s primary database.

·    Learn about planning events, including members’ openings, private dinners and cocktail receptions, behind-the-scenes tours, and off-site events.

·    Learn about planning, organizing, and implementing revenue-producing fundraisers and special events that advance the fundraising strategies.

·    Learn about expense budgets for events, emphasizing their cost-effective execution.

·   Learn about securing in-kind goods and services for the Museum’s special event programming needs.

·    Learn about producing printed materials related to events, such as invitations, programs, menus, and signage.

·    Learn to liaison with department members in coordinating events.

·    Learn about soliciting, negotiating, and coordinating with national booking agents for MCASD’s music entertainment.

·    Learn about the design, look, and feel of events.

·    Learn how to liaison with vendors, such as caterers, rental contractors, florists, valets, entertainment, and Museum staff for MCASD-sponsored events.

·    Follow safety policies and procedures to ensure a safe learning environment.

KNOWLEDGE, SKILLS, AND EXPERIENCE:

Excellent writing skills. Good organizational, multi-tasking, attention to detail, and follow-through skills.  Ability to learn independently or in a team environment.  Strong technical skills with a proficiency in MS Office.  Working toward a degree in a related field.  Interest in contemporary art.  Enrolled or ability to enroll in an approved academic credit program for this internship.  GPA of 2.5 or greater.

*****

CURATORIAL INTERN

Department:  Curatorial

Internship Host:  Associate Curator

Primary Internship Location:  La Jolla

Hours per week:  Up to 35 hours a week

INTERNSHIP SUMMARY:

To provide Curatorial Intern a learning experience in the Curatorial department of the Museum, which oversees all aspects of artistic programming and operations of exhibitions.  Curatorial Intern will learn about research, design, and installation of an exhibition. 

EDUCATIONAL EXPERIENCE:

·        Learn how to undertake interpretive research and provide scholarly contributions to publications and gallery texts.

·        Learn about and how to create an annotated bibliography and checklist for an artist.

·        Learn what all the various phases are for an exhibition installation.

·        Follow safety policies and procedures to ensure a safe learning environment.

KNOWLEDGE, SKILLS, AND EXPERIENCE:

Excellent research, fact-checking, and writing skills.  Good organizational, multi-tasking, attention to detail, and follow-through skills. Good technical skills with a proficiency in MS Office.  Working toward a degree in Art History or a related field.  Knowledge of contemporary art.   Ability to learn independently or in a team environment.   Enrolled or ability to enroll in a school-approved academic internship program.  GPA of 2.5 or greater.

*****

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